Fingerprint-based background checks are essential to modern employment screening, licensing, and regulatory compliance processes. For individuals who are applying for professional licensure in Illinois, a fingerprint-based background check is a critical step of the security clearance process. These checks are designed to ensure public safety by verifying the criminal history of an applicant through both state and federal databases. The process includes specific timelines, documentation requirements, and procedures that differ based on whether the applicant resides within Illinois or out of state.
An important requirement for all applicants is that fingerprints must be submitted within 60 days of filing a licensure application with the Illinois Department or its designated vendor. Missing this timeline can delay or jeopardize the application process. Applicants are strongly encouraged to plan and schedule fingerprinting appointments as soon as possible.
In-State Fingerprinting Process
Applicants residing in Illinois must use a LiveScan fingerprint vendor approved by the Illinois Department of Financial and Professional Regulation (IDFPR). These vendors provide electronic fingerprinting services, which are necessary for all submissions. The electronic process ensures faster and more secure transmission of data to both the Illinois State Police (ISP) and the Federal Bureau of Investigation (FBI), where comprehensive criminal background checks are done. LiveScan fingerprinting allows fingerprints to be captured digitally, which eliminates the need for traditional ink-based methods. This digital capture improves accuracy and enables immediate electronic transmission of fingerprints to the ISP and FBI. To start the process, applicants should locate and schedule an appointment with a licensed LiveScan vendor. Fingerprints are collected electronically and submitted directly to relevant authorities. This streamlined approach has made in-state fingerprinting faster and more convenient for applicants.
Applicants receive a receipt that contains a 16-digit Transaction Control Number (TCN) after fingerprinting. This number is essentially specific to those applying online, as it must be entered during the application process and for tracking. Applicants are advised to retain this receipt carefully, as the Department may request it if any discrepancies or issues occur during review.
Out-of-State Fingerprinting Process
Applicants residing outside the state of Illinois who cannot access an in-state LiveScan vendor must follow an alternative process. This ensures that all applicants, regardless of location, can meet the fingerprinting requirements. The first step involves completing Section 1 of the Identity Verification Certifying Statement form (OOS-FP). This form is important to confirm the identity of the applicant and must be filled out accurately. The applicant must visit a certified agency, such as a police department or similar authority that offers fingerprinting services. Applicants must get the FD-258 form from the Fingerprinting Agencies/Vendors or the police department. This agency will capture the fingerprint on an official FBI fingerprint card.
The agency must verify the identity by using a valid government-issued ID like a driver’s license or state identification card, in addition to taking fingerprints. The agency completes and signs Section 2 of the OOS-FP form, which confirms that the identity verification process has been properly conducted. After completion of these steps, applicants must select an Illinois-based fingerprint vendor that offers card scan services. These vendors convert manual fingerprint cards into an electronic format for submission. Applicants should contact the vendor in advance to confirm the fees and mailing requirements. The applicant must mail three items to the selected Illinois vendor: completed OOS-FP form (with both sections filled out), the FBI Fingerprint Card, and the required processing fee. The vendor scans and electronically transmits the fingerprints to the ISP and FBI after receiving these documents. The results are sent directly to the licensing board of the state.
It is essential to maintain proper documentation regardless of location. The fingerprint receipt provided by the vendor serves as proof of submission and includes the TCN required for tracking. Failure to retain this document may complicate the application process if the verification is required later.
The Identity Verification Certifying Statement form is specifically important for out-of-state applicants. It ensures that fingerprints submitted correspond to the correct individual and comply with Illinois regulations. These requirements align with state rules that mandate the electronic transmission of fingerprints. Applicants must note that while providing information is voluntary, any failure to comply with fingerprinting and identification verification requirements may result in the denial of licensure. These regulations are established under Illinois law to maintain the integrity and safety of licensed professions.
The fingerprint-based background check process is an important step to obtain professional licensure in the state. The aim is the same, but the procedure is different for in-state and out-of-state applicants. It is necessary to understand the requirements, prepare documents in advance, and adhere to timelines to avoid any delay and process the application smoothly.
Reference: Illinois State Police, Bureau of Identification. Fingerprinting and background check information. Fingerprinting and background check information
